Legal/Personal Assistant English (mother tongue) / French

GenevaPermanentAdministration, Jurisprudence, HR2018-05-18Not Required / Untrained
On behalf of our client a well established international Law Firm we are currently seeking for a talented Legal/Personal Assistant perfectly bilingual English & French

Legal/Personal Assistant English (mother tongue) / French

Your challenges

• Managing all legal administration and secretarial support for assigned attorney(s)
• Answering the phone and accurately taking messages
• Preparing and executing daily correspondence
• Monitoring assigned attorney's emails throughout the day; actionning where possible/appropriate and bringing important matters to the attorney's attention
• Scheduling and organising meetings and business trips
• Typing various texts as requested
• Proof reading and redacting documents
• Updating client lists weekly
• Formatting documents
• Creating documents in Excel
• Submitting conflict checks and following up appropriately
• Inserting time entries into the in-house system
• Making travel arrangements and organizing visas
• Diary management of meetings and submission deadlines
• Preparation and execution of expense reports
• Preparing and archiving a variety of documents: contracts, various files, etc.
• Keeping in-house databases up-to-date
• Occasional translations of documents (English and French, and)
• Creating PowerPoint presentations when required
• Printing, preparing and organizing (particularly by date) documents for litigation and arbitration hearings and filings
• Performing research using professional legal research tools

Your skills

• Fluency in English and French, other language would be an asset
• Proficient user of MS package
• Excellent communication skills
• Ability to work under pressure
• Efficient, dynamic and flexible self starter
• Able to work independently and use initiative to get tasks done
• Available immediately
• Open to overtime if needed

Your contact

Are you interested? Please apply directly online.

The reference of this job ad is JN -052018-49561.